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Proposer's Full Name(s): (enter sole trader's name or all partner's names if a partnership) | |
Limited Company Name (if applicable): | |
Trading Status: | |
Type of Business: | |
Trading Name: | |
Hotel / Guest House Address |
Address 1 | |
Address 2 | |
Town/City | |
County | |
Hotel/Guest House Postcode: | |
Daytime Telephone No. | |
*E-Mail Address: | |
*Please note that your email address will only be used to provide you with your quote and not for any other marketing purposes. |
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Proposers Details |
Have you, or any other partner or director ever been convicted of or charged with any criminal offence? | Yes No |
If yes, please provide details: (i.e. date of conviction, type of conviction, length of custodial sentence, etc.) | |
Have you, or any other partner or director ever had any county court judgements / sheriff decrees or been declared bankrupt, or involved in a company which has become insolvent or which has gone into liquidation, receivership or administration? | Yes No |
If yes, please provide details: (i.e. date of bankruptcy/insolvency, amount of bankruptcy/insolvency, whether discharged, etc.) | |
Have you, or any other partner or director ever been prosecuted under any Health & Safety legislation? | Yes No |
If yes, please provide details: (i.e. date of prosecution, reason, any fines, etc.) | |
Has any insurer ever refused, declined, cancelled or imposed special terms in respect of your insurance? | Yes No |
If yes, please provide details: (i.e. name of insurer, reason for refusal/special terms, etc.) | |
Can you confirm that you meet all the Statutory obligations; including fire safety, electrical inspections, Health & Safety and COSHH regulations, relating to the operation of your business? | Yes No |
Year Business Established |
In what year was the business established? | (yyyy) |
If a new venture, please state the number of years previous experience (if different to above): | year(s) |
General Questions |
Are the whole of the premises to be insured? | Yes No |
If no, please provide details of which part of the property you occupy: | |
Are you the sole occupant of the property? | Yes No |
If no, please provide details of other occupants: | |
Do you display a notice as required under the Hotels Proprietors Act 1956? | Yes No |
Is the hotel / guest house unoccupied for any period of time during the year? (i.e. for seasonal closures, etc.) | Yes No |
If yes, please provide details of unoccupancy: | |
Are the premises in a good state of repair? | Yes No |
Accommodation Details |
Number of guest bedrooms: | |
What is the maximum number of guests that you can accommodate? | |
Is accommodation ever provided for assylum seekers, homeless, students or council D.S.S. referrals? | Yes No |
Construction Details |
Construction of the Walls (e.g. brick, stone, etc.) | |
Does the building contain any timber framed construction? | Yes No |
What percentage of the building is timber framed? | |
Construction of the Roof (e.g. tile, slate, etc.) | |
Does the property have any flat roof area? | Yes No |
Percentage of Flat Roof: | % |
Please state the type of Flat Roofing (e.g. 'felt/bitumen on wood' or 'concrete flat roof') | |
Construction of Floors (e.g. wooden, concrete, etc.) | |
Please state the number of storeys: | |
Approximately, what year was the property built? | (yyyy) |
Is the property a listed building? (e.g. grade I, II, etc.) | |
Does the property have a basement or floors below ground level? | Yes No |
Has there been any previous subsidence or flood damage at the premises or nearby? | Yes No |
If yes, please provide details: (i.e. date of damage, cost of damage, type of damage, etc.) | |
Please state the distance from the nearest watercourse (e.g. coast, river, canal, lake, etc.): | |
Are the premises near a cliff or other exposed area? | Yes No |
If yes, please state the approximate distance from the cliff / exposed area: | |
Security Information |
Do you have CCTV at the premises? | Yes No |
What level of CCTV coverage protects the premises? | |
Details of CCTV storage: | |
How many days is the recording kept for? | |
Details of any other security (if applicable): (e.g. physical security, intruder alarms, etc.) | |
Do you or your manager live on the premises? | Yes No |
Do you have a night porter or 24-hour reception? | Yes No |
Is there an A.T.M. cash machine on the premises? | Yes No |
Fire Protection |
Do you comply with the current fire regulations? | Yes No |
Do the premises have fire extinguishers? | Yes No |
Do the premises have an automatic fire alarm? | Yes No |
If yes, is the alarm central station monitored? | Yes No |
Please state distance to the nearest fire brigade: | |
Are the premises protected by a sprinkler system? | Yes No |
Catering / Alcohol Licence Details |
Is cooking carried out at the premises? | Yes No |
If yes, state the type of Deep Fat Frying Equipment used: | |
Does the cooking range have a fire suppression system? | Yes No |
How often is the frying equipment competently serviced? | |
How often are the extraction systems and ducting cleaned by professionals? | |
Is there a seperate restaurant area? | Yes No |
Please confirm the number of seats in the bar and eating areas: | |
Do you provide a takeaway service? | Yes No |
If yes, please provide details: (i.e. type of food catered and percentage of turnover this represents) | |
Is any outside catering undertaken? | Yes No |
If yes, please provide details: (i.e. type of food catered and percentage of turnover this represents) | |
Are any self-catering facilities provided for guests in their rooms? | Yes No |
Are the premises licensed to sell alcohol? | Yes No |
Do you have a late licence past 11pm? | Yes No |
If yes, please provide details: (e.g. No. of nights per week after 11pm, latest opening time, etc.) | |
Is the bar and/or restaurant area open to the public? | Yes No N/A |
Entertainment Details |
Do you hold disco's, karaoke, or any other form of live entertainment? | Yes No |
If yes, please provide details i.e. Type of live entertainment, how frequently it is arranged: | |
Is there a stage area? | Yes No |
Is there a dance floor? | Yes No |
If yes, capacity of dance floor (i.e. maximum number of persons) | |
Do you ever use door supervisors / bouncers? | Yes No |
Are they agency (sub-contract) SIA door staff only? (NOTE: Agency staff only are acceptable; Directly employed or a combination of Agency only and Directly employed are not acceptable) | Yes No |
How often are door staff used (per annum): | |
Do you charge an entry fee? | Yes No |
Leisure Facilities |
Please provide details of any leisure facilities the hotel/guest house offers: (e.g. swimming pool, sauna, gym, solariums/sunbeds, beauty/hairdressing salon, Turkish baths, etc.) | |
Do the premises have a bouncy castle, outside children's play areas or inside soft play areas? | Yes No |
If yes, please provide details: (i.e. type of play equipment used, type of floor cover if applicable (e.g. bark chippings, foam mats, grass, etc.)) | |
Do your facilities include function rooms or conference rooms? | Yes No |
If yes, please provide details: (i.e. type of events held and number of events held per annum) | |
Do you provide any sporting facilities such as golf courses, tennis courts, fishing or shooting facilities? | Yes No |
If yes, please provide details of the facilities: | |
Do your facilities include a gift shop or holiday car parking? | Yes No |
Are there ever any bonfire or firework displays held at the premises? | Yes No |
If yes, please provide details: (e.g. Type of event (e.g. bonfire, fireworks, etc.), No. of events per year, are you responsible, or do you use a specialist contractor?) | |
Does the premises cater for stag and hen parties? | Yes No |
If yes, please provide details: (e.g. No. of stag/hen parties per year, maximum number of guests allowed per party?) | |
Health & Safety |
Is there a current Health and Safety Policy in force? | Yes No |
Is there a current IEE electrical certificate? (i.e. within the last 5 years) | Yes No |
Heating |
What type of heating is in place? (e.g. fixed gas central heating, etc.) | |
Are there any portable heaters used at the premises? | Yes No |
Please provide details: i.e. Number of portable heaters used and type of portable heaters used (e.g. oil filled radiators, electric fan heaters, etc.) | |
Where are the portable heaters used in the premises?: (e.g. office area, reception area, etc.) | |
Are there any open fires or wood burning stoves within the premises? | Yes No |
If so, are they used? | Yes No |
Claims History |
Have you, or any other partner or director suffered any loss or had any claims made against you at this or any other property in the last 5 years? | Yes No |
If yes, please provide details (i.e. date of claim, amount claimed, circumstances of claim, etc.): | |
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Cover Type |
Standard cover is for Fire, Theft and Special Perils. | | |
Do you wish to extend your cover to include accidental damage for an additional premium? | | Yes No |
Do you wish to extend your cover to include cover for terrorism for an additional premium? | | Yes No |
Buildings Declared Value / Sum Insured |
Is 'Day One' uplift cover required? | Yes No |
If yes, please state uplift required (15%-50%): | |
Buildings Declared Value (£'s): | |
Buildings Sum Insured (£'s): | |
Do you wish to include cover for subsidence, heave and landslip? | Yes No |
Stock |
Wines and Spirits Sum Insured: | | |
Tobacco, Cigarettes and Cigars Sum Insured: | | |
General Stock Sum Insured: | | |
Freezer Contents Sum Insured: | | |
Contents |
Computers and Electronic Office Equipment Sum Insured: | | |
Domestic Household Goods and Personal Effects, belonging to yourself or your resident manager: | | |
Guests Effects Total Sum Insured: (Max. £750 per person) | | |
Other Trade Contents/Fixtures & Fittings (i.e. general furnishings, carpets, beds, etc.): | | |
Business Interruption |
Do you require business interruption cover? | | Yes No |
If yes, please state the Gross Revenue of your business: (i.e. turnover less the cost of consumables) | | |
Please state the period of time you wish the cover to extend? | | 12 months 24 months 36 months (allow sufficient time for rebuilding/refurbishing and further time to resume normal trading) |
Do you require cover for loss of liquor licence? | | Yes No |
Has there been opposition to renewal or transfer of the licence within the last 5 years? | | Yes No |
Loss of Liquor Licence Sum Insured: (£100,000 standard cover) | | |
Goods In Transit |
Goods In Transit sum insured (if required): | | |
Money |
Money sum insured (during business hours/in transit): | | |
Money sum insured (in a locked safe): | | |
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Public / Product Liability |
Public / product liability limit of indemnity required: (£2 Million automatically included) | | |
Is there any manual work carried out away from the premises other than collection or delivery? | Yes No |
If yes, please provide details: (i.e. type of manual work carried out and number of employees involved) | |
Turnover |
Annual turnover of your business: | | |
Employers' Liability |
Employers' liability limit of indemnity: | | £10 million |
Please confirm the total number of manual employees: | | |
Please confirm the total wages of manual employees: | | |
Please confirm the total number of non-manual employees: | | |
Please confirm the total wages of non-manual employees: | | |
Employers' Reference Number (optional) |
Employers' Reference Number (ERN) (if available): | | (e.g. 123/AB12345 or 'Exempt') |
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Is commercial legal expenses cover required? | | Yes No |
Limit of indemnity required: | | |
Has the business and/or its directors been involved in any legal dispute, tax investigation or any other court or tribunal action in the last 5 years? | | Yes No |
Please provide details of the dispute including dates: | | |
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If there is any other information that you wish to disclose or cover that you require, please provide details: | | |
You are required to make a fair presentation of the risk to insurers which means that you are required to disclose every material circumstance which you know or ought to know relating to the risk to be insured. Materially important information is any information that could influence an insurer's decision to accept your risk including the cost of your insurance. Failure to comply with the duty of fair presentation could mean that your policy is void or that insurers are not liable to pay all or part of your claim(s). By submitting this quotation you are confirming that there are no other material facts to disclose other than those shown above. |
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Date Cover Required / Renewal Date: | | (dd/mm/yyyy) |
Current Annual Premium / Best Quotation: | | This may help us to get you a better quote |
Name of Current / Previous Insurer: | | e.g. Aviva, AXA, Allianz, QBE, RSA, Zurich, etc. |